GlossaryEN1 min readUpdated: Jun 26, 2026

Export control document retention

Compliant export control does not end when a shipment leaves the premises.

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Last updated: 26 June 2026Published: 27 January 2026

Source: https://www.bis.doc.gov/index.php/regulations/export-control-recordkeeping

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Passar Hub: Everything on the new Swiss customs system

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Definition & Explanation

Compliant export control does not end when a shipment leaves the premises. Export control document retention requires exporters, freight forwarders, and customs agents to keep all relevant records – licences, customs declarations, end-use statements, and sanctions screening documentation – accessible for the period prescribed by law. Proper retention allows companies to demonstrate the legality of past exports to customs authorities and regulators, and to respond efficiently when audits or inspections arise. Retention periods vary across jurisdictions and must be verified against the applicable national export control legislation. Electronic document management systems are widely regarded as best practice, enabling rapid retrieval and reducing the risk of incomplete archives during review.

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⚡ Current 2026

Passar Hub: Everything on the new Swiss customs system

Passar replaces E-dec and NCTS. Passar 1.0 (export) is live, Passar 2.0 (import) starts from Q2 2026. Roadmap, ePortal registration, deadlines and FAQ — all on one page.

Passar 1.0Passar 2.0 → Q2 2026Passar 3.0 → Q2 2027

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Export control document retention

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Passar Hub: Everything on the new Swiss customs system

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