GlossaryEN1 min readUpdated: Jun 18, 2026
Archiving
In freight forwarding and customs practice, archiving begins the moment a document is created or received: bills of lading, customs declarations, commercial invoices, and proof-of-delivery records must be systematically captured, organized, and kept accessible throughout the legally required retention periods.
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Source: https://www.iso.org/standard/63504.html
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Passar Hub: Everything on the new Swiss customs system
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Definition & Explanation
In freight forwarding and customs practice, archiving begins the moment a document is created or received: bills of lading, customs declarations, commercial invoices, and proof-of-delivery records must be systematically captured, organized, and kept accessible throughout the legally required retention periods. These periods vary significantly by jurisdiction and document type; customs and tax-related records commonly require retention over several years. Storage must be tamper-proof—often achieved through WORM media in digital systems—fully auditable, and supported by an unbroken audit trail. Electronic archives must also be maintained in standardized, long-term readable formats to allow regulatory authorities access at any time. Archiving should not be confused with backup: where backup focuses on short-term recovery, archiving ensures legally compliant, permanent retention.
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⚡ Current 2026
Passar Hub: Everything on the new Swiss customs system
Passar replaces E-dec and NCTS. Passar 1.0 (export) is live, Passar 2.0 (import) starts from Q2 2026. Roadmap, ePortal registration, deadlines and FAQ — all on one page.
Passar 1.0Passar 2.0 → Q2 2026Passar 3.0 → Q2 2027
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