GlossaryEN1 min readUpdated: Jun 18, 2026

case files (procedural files)

A procedural case file is the complete, structured collection of all documents belonging to a single customs, administrative, or legal procedure.

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Last updated: 18 June 2026Published: 27 January 2026

Source: https://de.wikipedia.org/wiki/Akte

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Definition & Explanation

A procedural case file is the complete, structured collection of all documents belonging to a single customs, administrative, or legal procedure. It typically includes applications, official decisions, inspection reports, correspondence with authorities, and commercial documents such as invoices, freight papers, and payment receipts. In freight forwarding practice, a separate file is maintained for each customs declaration, AEO application, or appeal – usually organized by transaction and date. For authorities, the file constitutes the evidentiary record; for companies, it is the primary compliance and audit trail.

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Passar Hub: Everything on the new Swiss customs system

Passar replaces E-dec and NCTS. Passar 1.0 (export) is live, Passar 2.0 (import) starts from Q2 2026. Roadmap, ePortal registration, deadlines and FAQ — all on one page.

Passar 1.0Passar 2.0 → Q2 2026Passar 3.0 → Q2 2027

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case files (procedural files)

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Related Terms

export control case file

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customs clearance system

Export Control Regulations Logistics

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