# Archiving

*Last updated: 2026-06-18*

> In freight forwarding and customs practice, archiving begins the moment a document is created or received: bills of lading, customs declarations, commercial invoices, and proof-of-delivery records must be systematically captured, organized, and kept accessible throughout the legally required retention periods.

In freight forwarding and customs practice, archiving begins the moment a document is created or received: bills of lading, customs declarations, commercial invoices, and proof-of-delivery records must be systematically captured, organized, and kept accessible throughout the legally required retention periods. These periods vary significantly by jurisdiction and document type; customs and tax-related records commonly require retention over several years. Storage must be tamper-proof—often achieved through WORM media in digital systems—fully auditable, and supported by an unbroken audit trail. Electronic archives must also be maintained in standardized, long-term readable formats to allow regulatory authorities access at any time. Archiving should not be confused with backup: where backup focuses on short-term recovery, archiving ensures legally compliant, permanent retention.

**Source:** [https://www.iso.org/standard/63504.html](https://www.iso.org/standard/63504.html)

## Quick Facts

| Property | Value |
|---|---|
| Term | Archiving |
| Language | EN |
| Word count | 116 |
| Last updated | 2026-06-18 |
| Source | https://www.iso.org/standard/63504.html |

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